Booking Policy

At Sonam Adventures, we ensure that your travel to the Himalayas starts the very moment you make the first booking. We also ensure that the trip is absolutely enjoyable with the least amount of hassle. We carefully evaluate the booking guidelines to know how the arrangement, payment, and booking are done.

How to book

You can book your trek, tour, or adventure package with Sonam Adventures through:

• Our official website
• Email inquiries to our team
• Authorized travel agents

For confirmation, you are required to provide:

• Full name as in passport
• Contact information (email and phone)
• Preferred trip and the corresponding dates
• Any special requirement (medical, dietary)

How to check if the booking is confirmed

You can check if the booking is confirmed when:

• There is a receipt of the required deposit payment
• Confirmation email from Sonam Adventures with booking voucher
• There is no guarantee your preferred dates are available and other people may have booked them.

Payment guidelines

Deposits are required to secure your booking (usually 30–50% of the total package cost). The remaining payment can be made 15-30 days before the trip.

Payments can be made via:

• Bank transfer
• Authorized credit/debit
• Other acceptable methods of payment
• Deposits are non-refundable unless stated in the cancellation policy.

Cancellation and Refunds

Changes are part of life, and we do understand them. Our cancellation polices are as follows:

• You will get a cancellation refund of the deposit as follows.
• You will receive a 50% refund of the deposit if cancellation is made 30 days before the trip.
• You will receive a 25% refund of the deposit if cancellation is made 15 to 30 days before the trip.
• Cancellation of a trip less than 15 days before the trip. You will not receive a refund.

Note: Sonam Adventures may cancel the trips due to unforeseen events like bad weather, safety issues, or a calamity. In this situation, you will:

• Get a full refund; or
• Postpone the date of the trip.

Changes to Booking

• If you wish to modify the trip or wish to change the dates, please help us understand as soon as possible.
• We will try and accommodate the changes as much as we can within the given availability and time, though some changes may be charged higher than the usual amount, based on the time of the trip and the type of package.

Special Requests

• Medical or dietary needs and other requirements, like the reservation of the table, should be submitted as soon as the booking for the trip is done.
• We will try our best to fulfill the reasonable requests, though we do not guarantee every request will be fulfilled.

Travel Insurance

• Medical, trip cancellation, and evacuation travel insurance is required for every trekker and adventurer.
• Travelers are expected to arrange their own travel insurance, which should be done before the start of the trip.

Age and Fitness Requirements

• All travelers must fulfill the fitness requirements of their trek or adventure activity of choice.
• Some packages have minimum and maximum age requirements; please check the specifics of the package before booking.

Booking Confirmation for Groups

• In the case of group bookings, a deposit is required in order to hold spots for all participants.
• The full payment needs to be made by the date mentioned in the booking confirmation.
• Increasing or decreasing group sizes might affect the price and availability of the accommodations.

Important Notes

• It is advisable to check the validity of your passport and any required visas for travel before making a booking.
• Ensure that your itinerary covers your travel dates, as changes at the last minute won’t be feasible.
• Making a booking constitutes accepting the booking policy and the terms of the company.

Final Words

You can be sure that booking with Sonam Adventures will be the beginning of a representative experience in the Himalayan region. Our booking policy is clear and streamlined in order to offer you a safe experience. This way, you spend your time focused on your adventure, and know that your trip is well organized and safe.